JFW Meetings & Events, LLC
Welcome!
I'm Jennifer – Meeting Planner & Trip Director
Whether you're organizing a corporate or medical meeting or social events, I'm here to help make it seamless and successful. With a passion for details and a commitment to excellence, I specialize in planning and directing events that run smoothly from start to finish. I’d love to connect and explore how I can support your next event.
Let’s make your vision a reality!
About
Jennifer F. Wellington, CMP, HMCC is a seasoned meeting and event professional with over 20 years of experience specializing in pharmaceutical and corporate events. As the founder of JFW Meetings & Events, LLC, Jennifer brings expertise in speaker bureau planning, program management, venue sourcing, onsite logistics, and compliance. She has successfully worked on thousands of events, from intimate dinners to advisory boards to speaker trainings, both in-person and virtual. Certified in Healthcare Meeting Compliance (HMCC) and a CMP, Jennifer is known for her meticulous attention to detail, client-focused approach, and ability to deliver seamless, high-quality programs.
Jennifer is a member of the MPI Greater New York Chapter.
Services
Onsite Meeting Management / Trip Director
Onsite supervision of registration and hospitality desks
Oversight of rooming lists, hotel blocks, and transportation logistics
Coordination of breakout sessions, meeting materials, and attendee activities
Management of food & beverage operations and hotel staff to ensure flawless execution
Full-Service Program Management
End-to-end coordination of meetings, conferences, educational programs, advisory boards
Development and management of registration sites and attendee databases
Logistics coordination including room blocks, Banquet Event Orders (BEOs), audiovisual needs, and travel arrangements
Program reconciliation and compliance reporting
Speaker Bureau Management
Procurement of faculty and host documents (CVs,
W-9s, contracts, confidentiality agreements)
Coordination of speaker travel, lodging, and AV needs
Communication with speakers, sales teams, and site hosts
Processing of speaker honoraria and reimbursement of expenses
Virtual & Hybrid Event Support
Program moderation and technical coordination for virtual meetings (Zoom, Teams, etc.)
Management of virtual speaker logistics and content delivery
Venue & Vendor Sourcing
Research and selection of venues that align with event goals and budget
Contract negotiation, including rates and concessions
Coordination with hotels, transportation providers, and destination management companies (DMCs)
Proposal development with detailed notes and key deadlines
Get in Touch
jennifer@jfwmeetings.com
(917) 727-9343
New York, NY 10019